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Tofino’s Inventory Management application delivers best of breed features that will provide you with the control and visibility needed to manage your inventory. Our cloud-based system makes accessing critical information as easy as getting online, ensuring you are getting the real-time information you need.

Dealing with multiple suppliers? No problem- we provide full support for working with all of your suppliers, including the uploading of individual catalogs for easy and immediate access. And as a barcode-driven solution, Tofino can provide all of the barcode capabilities you need to automate your inventory management.

Real-Time Tracking

Real-time information is essential for maintaining inventory levels. Our Inventory Management application provides you with access to the most up to date information regarding what has been issued and received, while our built-in mobile support ensures that usage is recorded as it happens, and accessible from anywhere.

Multi-Supplier Support

With Tofino, you can easily manage your complete list of suppliers, and create associations between suppliers and inventory items. Our Multi-Supplier support gives you the tools to map your unique item numbers to part numbers from multiple suppliers. Not only will you save time, but with our support for different item pricing by suppliers, you will also get the best deal.

Integrated with Smart Procurement
Automatic replenishment based on defined rules
Image support for inventory items
Support for unlimited inventory locations
Inventory transfers between locations
Multiple barcodes per item
Product and location barcode printing
Real-time inventory valuation
Usage reports by employee, department, and job

Multiple suppliers for each item
Supplier-specific pricing and part numbers
Preferred supplier designation
Access to built-in distributor catalogs
Add to inventory from distributor catalogs with one click
Usage tracking and ordering reports
Comprehensive search capabilities
Full scanner and tablet support
Import/export inventory from/to existing systems

Reduce Stockouts

Stockouts can cause major headaches for everyone. With Tofino’s Inventory Management application, you can be sure your inventory levels are where you need them to be, by seeing real-time levels, setting replenishment rules, and using smart procurement.

Barcode Printing

Our fully-integrated barcode printing lets you easily generate barcodes for inventory items, assets, locations, employees, work orders, and more. Whether you need an individual barcode or a batch, our user-defined fields and support for label sizes will help you automate your data entry tasks and print what you need to virtually any barcode label printer.

Clear View of Inventory Levels

With our real-time tracking you will always have a clear view of inventory levels, including what’s on hand and what’s on order. Our search and filter features make it easy to get information on specific inventory items based on anything from item type to location. And with our built-in usage reports you will easily be able to anticipate upcoming inventory needs

Vending Integration

Having separate reporting systems for supply room and vending usage is time-consuming and outdated. With our Vending Integration, you can easily create a single report that shows the information from both. With integration support available for popular vending solutions, Tofino’s Inventory Management application brings it all together for you.

Flexible Replenishment

Whether you replenish your inventory with a min/max method, Kanban method, or something in between, Tofino’s Inventory Management application will work for you. Our customizable system will enable you to set your method and adjust your rules to ensure your stock is ordered at the right time.

Procurement Integration

Tofino’s application includes full procurement integration to ensure you are able to keep your stock level where you want it. Head over to our Smart Procurement page to learn more

Assets management

Track assets anywhere, anytime, with Tofino’s Asset Management application.

Create the asset categories you need and manage them from any online capable device, from smartphone to PC. With our Asset Management application, you are able to track each asset’s condition, calibration, repair status, warranty, cost of ownership, and more.

Maintain your assets with our Maintenance Management application for a complete solution. No matter the size of your organization, Tofino can provide a straightforward Asset Management solution

Asset Tracking

Your assets are valuable, and losing track of them can cost you time and money. With Tofino’s Asset Tracking, assets are checked in and out with ease. With our application you can create your own tracking categories, such as work order or employee number, to see where assets are at all times.

Critical Visibility

Our Asset dashboard provides a real-time summary of all your assets, including location, in/out status, and assigned employee/work order information. Drill down on any asset for its history, as well as any scheduled maintenance. Our comprehensive cost of ownership system can show you the expenses associated with maintaining your asset, ensuring you always have the full picture

Configurable asset status dashboard
Cost tracking by asset for TCO reporting
In-use asset tracking by employee or job
Full check in/out tracking and history
Calibration management
Tolerance definition and reporting
Integrated maintenance scheduling
Warranty management

Rental asset tracking
Document and image support
Customizable asset information forms
Support for user certification requirements
Support for unlimited asset locations
Comprehensive search capabilities
Full scanner and tablet support
Import/export assets from/to existing systems

Maintenance Scheduling

Assets cost money, as do the employees that rely on those assets – you need to keep both operating at the top of their game. Tofino’s Asset Management application includes a fully-integrated work order system, allowing you to easily define and schedule maintenance tasks to keep your assets operating at peak efficiency.

Calibration & Tolerance

During each maintenance cycle, you need a system that can record calibration information. Tofino delivers, with fully integrated tolerance definitions and notification capabilities. Our built-in email notifications mean you can be sure your assets are serviced before there is an issue.

Digital Document Library

Our Asset Management application allows you to store virtually any digital document associated with your asset. Documents such as warranty information, safety documents, images, and engineering drawings can be stored in our system, ensuring anyone that needs access to the information has it at their fingertips

Customizable Forms

Expand your end-to-end asset management capabilities with user-defined onscreen forms, accessible from any web-enabled device. Define and attach forms to each asset or work order and build programs specific to your facility. Whether it’s detailed calibration procedures or safety and compliance regulations, our customizable forms give you the flexibility to get the job done.

Detailed Usage History

Having access to detailed usage history is vital in Asset Management. With Tofino, you are able to view the overall history of any asset, including how often it was in use, any work orders or employees attached to the use, and how often it has been in maintenance.

Maintenance management

Optimized for mobile use and designed for a paperless environment, Tofino’s Maintenance Management application gives you the tools needed to keep things running. Gone are the days of reactive maintenance- with Tofino’s proactive scheduling you can create a preventative maintenance program which will deliver lower overall repair costs, increase uptime, and improve employee safety.

Our fully integrated Maintenance Management application lets you see and control planned and unplanned maintenance work, safety compliances, and more. Access and share maintenance related data with members of your team and organization in real time. Location-based permissions help to control access and gives you the tools to run your business.

Easy Scheduling

Keeping your facility operating at peak efficiency means staying on top of your maintenance work orders. With Tofino’s built-in scheduler you can easily define preventative maintenance work orders for assets on a recurring schedule. No need to set up each asset individually – once you have your maintenance schedule defined for one asset you can easily copy it to any asset requiring the same schedule.

Approvals & Notifications

Whether unnecessary or missed maintenance, it all ends up costing you money. With Tofino’s approval controls, all work orders can be routed through an approval process, ensuring only needed work is performed. Email notifications can be automatically sent to the work order owner when the order is created to guarantee assigned work is not missed.

Re-usable work order templates
Budget definition and tracking
Work order material usage and ordering
Maintenance reasons and reporting
Warranty management by work order
User-definable maintenance checklists
Customizable maintenance forms
Customer-defined data collection points

Built-in work order approval process
Employee work schedule management
Maintenance assignment and labor distribution
Automatic work order notifications
Work order barcode printing
Document and image support
Comprehensive search capabilities
Import/export work orders from/to existing systems

OEM

Wouldn’t it be great to be able to look up and order equipment parts the same way you do for inventory items? Now you can with Tofino’s integrated OEM reference databases. Simply select the equipment manufacturer and have instant access to the parts you need to maintain your equipment, all from within Tofino’s Maintenance Management application. Not sure of the part number? No problem – with full image support for OEM parts you can easily identify what you need.

Image Support

With our Maintenance Management application, not only can you store documents for each asset, you can also attach any additional information that is created during a job. This can include updated warranty information, modifications to existing documents, and images of the work done. With our mobile-friendly design, you can easily upload these documents and images from any online device

Procurement Integration

While the goal is to always have what you need to complete the job, there will be times when you need to buy something. Our completely integrated procurement application makes it easy to order inventory items, OEM parts, and even subcontractor services and associating everything with your work order for job cost tracking and reporting.

Warranty Tracking

While we provide full support for warranty tracking by asset, maintenance work performed against those assets often carries warranty terms as well. With Tofino’s Maintenance Management application you can track warranty information for the maintenance work itself, whether it covers the labour performed by a service provider or the parts installed as part of servicing the asset. And everything’s automatically associated with the underlying asset – no double entry required.

Safety

User-defined forms are a powerful component of Tofino’s Maintenance Management application, allowing you to create and customize forms tailored to your specific safety and compliance requirements. With a well-designed form, you will be able to track compliance and status, analyze data, and even attach documents and images for the work performed.

In-Depth Reporting

Creating reports to show work done, work needed, and cost can be time-consuming, but with Tofino, it doesn’t have to be. Our Maintenance Management application has fully-integrated, fully customizable, reporting, making it easy to show relevant information to those who need it.

Smart Procurement

Procurement that just works.

With Tofino’s Smart Procurement application, your purchasing team can make the best possible purchasing decisions. With immediate access to catalogues from multiple suppliers and OEM equipment providers, you will be able to make those one-off buys with a single click and even add items to your inventory for repeat purchasing. With our multiple supplier support comes multiple pricing and part number support, enabling you to price the same item from different suppliers. Generate requisitions, RFQ’s, and purchase orders, all with built-in email notifications, so you and your suppliers are always in the loop. Which is pretty smart.

Point of Use

You never know when you’re going to need something to get the job done. With Tofino’s Smart Procurement you can easily requisition materials directly from your mobile device. No need to quit what you’re doing and head for the nearest PC – simply use your mobile device to check what’s in inventory, and requisition what you need. Our email notification system will ensure you are notified when requisition items have been received.

Easy Ordering

With Tofino’s fully-integrated purchasing capabilities you’re never more than a click away from ordering what you need to run your business. With built-in access to catalogues from all your favourite suppliers, you can make that one-off spot buy with ease. Worried about control? Tofino’s Smart Procurement includes a full approval process and purchasing limits by the user.

Real-time order status dashboard
Integrated with Inventory and Asset Management
Create and manage requisitions
Create and manage Request For Quotes
Create and manage orders
Order from distributor reference catalogues
Order non-stock items
Full order approval process

Multiple suppliers per order
Unique or contract pricing by supplier
Orders sent to suppliers via email, CSV, and PDF
Integrated verification of order receipt from suppliers
Customizable order forms
Integration with external systems via XML/CSV
Comprehensive search capabilities
Full scanner and tablet support

Pricing by Supplier

Have multiple suppliers for the same item? That’s no problem. Easily define individual item pricing for each of your suppliers, and select the desired supplier when creating requisitions and orders. You can even map your item numbers to each supplier’s internal item number, ensuring the right product gets ordered every time.

One Click RFQ

Get what you need at the best possible price. Create an RFQ from an existing requisition with a single click, or start from scratch. Simply select the suppliers to be included on the RFQ, enter your desired response and delivery dates, and you are ready to go. Update the RFQ as pricing is received for easy price comparison, item by item.

MRO Spending

Keep control of your MRO expenses with Tofino

Maintenance, Repair, and Operations spending can often fly under the radar but can end up costing your company a lot of money. With Tofino’s Smart Procurement application you can easily see an overview of MRO spending, including stock levels, expected cots, and actual cost.

Focus on Your Business

Tofino enables you to spend more time focusing on your core business, instead of worry about procurement, inventory, spending, and maintenance. Our streamlined, all-in-one system will allow you to spend less time on asset and inventory management and more time on growing your company

OEM/Multiple Supplier

Have instant access to your favorite supplier catalog and supplier specific part numbers and descriptions. Pick and choose from any supplier catalog to build your own custom database of your most used items, all while maintaining access to supplier’s inventory.

Order Confirmation

You ordered what you need, but did your supplier get the order? With Tofino’s automated order confirmation feature, your suppliers will receive an email copy of your order, complete with a “click to confirm” button. Using our dashboard you will be able to see which were confirmed and which might need a follow-up call

Punchout

Make purchases directly from suppliers without leaving Tofino’s application. No need to hop from site to site, using our Punchout application will allow you to visit your supplier’s sites directly from our application. Simplify your procurement procedure and cut down on time spent on sites with our Smart Procurement application

Role-Based Notifications

Whether it’s a requisition, an RFQ, or a purchase order, Tofino’s built-in email notifications keep everyone in the loop. Be in the know when orders are created or filled, and set up role-based notifications to ensure the appropriate people are also informed. With our integrated notification system, you can be sure all members of your team are up-to-date