Smart Procurement

Procurement that just works.

Make the best possible purchasing decisions with Tofino’s Smart Procurement. Gain immediate access to catalogs from multiple suppliers and OEM equipment providers to make spot-buys with a single click, or easily add those items to inventory for repeat purchasing. Our multiple supplier support lets you price the same item from different suppliers. Generate requisitions, RFQ’s, and purchase orders and then stay in the loop with built-in email notifications. Pretty smart.

Easy Parts Ordering

A new order is never more than a click away. Built-in access to all your favorite supplier catalogs and punchout makes one-off buys a snap. Worried about control? Tofino’s Smart Procurement includes a full approval process and purchasing limits by user.

Point-of-Use Requisitions

Easily requisition materials at point-of-use directly from any mobile device. Check what’s in inventory and requisition what you need. An email will let you know when the requisition item is received. Simple and smart.

Easily manage orders and requisitions
Integrated inventory and asset management
Powerful RFQ management
Included punchout and OEM catalog access
Unique or contract pricing by supplier
Tiered PO approval process

cXML PO transmission support
PO includes CSV and PDF
Interactive POS confirmation
Optimized for iOS and Android
API for ERP integration
Comprehensive search across all transactions

Control MRO Spend

Keep control of your MRO expenses with Tofino.

Maintenance, Repair and Operations spending can fly under the radar. Raise visibility with Tofino’s Smart Procurement and easily see an overview that includes stock levels, expected costs and actual costs.

One Click RFQs

Get what you need at the best possible price. Create an RFQ from an existing requisition with a single click, or start from scratch. Simply select the suppliers to be included on the RFQ, enter your desired response and delivery dates, and you are ready to go. Update the RFQ as pricing is received for easy price comparison, item by item.

Order Confirmation

You ordered what you need, but did your supplier get the order? Tofino supports electronic ordering while emailed orders have built-in order confirmation that provides supplier PO receipt confirmation. Use our dashboard to see which orders were confirmed, and which ones need a follow-up.

Multiple Supplier Support

Have multiple suppliers for the same item? No problem. Define individual item pricing for each supplier. You pick the supplier when creating requisitions and orders. Make it even easier by mapping your item numbers to each supplier’s internal item number: ensure the right product gets ordered every time.

Punchout

Make purchases directly from suppliers without leaving Tofino. No need to hop from site to site. Using our punchout feature allows you to visit your supplier’s sites directly from within Tofino. Cut down on time spent navigating supplier sites with Tofino Smart Procurement.

Role-Based Notifications

Keep everyone in the loop. Whether it’s a requisition, an RFQ, or a purchase order, be in the know when they’re created, approved, completed. Ensure the right people are informed all through the process.

Focus on Your Business

Focus on your core business. Tofino frees you from spending time on asset and inventory management. Retain real-time visibility and control while spending more time growing your company.

OEM Supplier Catalogs

Total flexibility. Have instant access to your favorite supplier catalog and specific parts. Or pick and choose from any supplier catalog to build your own custom list of most used items, while maintaining access to supplier inventory.