Smart Procurement

Procurement that works, embedded within operations at the source of demand.

Make the best possible purchasing decisions while controlling indirect spend with Tofino’s Smart Procurement. Mange spend with access to approved supplier e-commerce and catalogs. Gain visibility and define approval flows for all purchases across all locations while empowering end-users to get the right product when they need it. Stock only what you use. Pretty Smart.

Control MRO Spend

Keep control of your MRO expenses with Tofino.

Indirect spend can fly under the radar. Gain visibility of demand, use and spend with Tofino’s Smart Procurement and integrated dashboard

Punchout

Make purchases directly from approved suppliers without leaving Tofino. Limit uncontrolled site hopping and dark spend. Using our punchout feature allows you to create POs while in your suppliers’ sites.

Tiered PO approval process
One-click conversion to PO or RFQ
Easily manage orders and requisitions
Unique or contract pricing by supplier
In-app access to supplier punchout or OEM catalog
Powerful RFQ management

Real-time dashboard
eXML PO transmission support
Interactive PO confirmation
API for ERP integration
Optimized for iOS and Android

Point-of-Use Requisitions

Easily requisition materials at point-of-use directly from any mobile device. Check inventory and requisition what you need, kicking off approval processes.

Approvals and Notifications

Keep all stakeholders in the loop. Whether it’s a requisition, an RFQ or a PO, be in the know when they’re created, need approval, are approved and received. Ensure the right people are informed and have visibility throughout the process.

Focus on Your Business

Real-time dashboard reporting combined with approval and status notifications give you ready access to the data you need to understand and manage inventory and spend.

One Click RFQs

Get what you need at the best possible price. Create an RFQ from an existing requisition with a single click, or start from scratch. Simply select the suppliers to be included on the RFQ, enter your desired response and delivery dates, and you are ready to go. Update the RFQ as pricing is received for easy price comparison, item by item.

Easy Parts Ordering

A new order is never more than a click away. Built-in access to all your favourite supplier catalogs and punchout makes one-off buys a snap. Worried about control? Tofino’s Smart Procurement includes a full approval process and purchasing limits by user.

Order Confirmation

You ordered what you need, but did your supplier get the order? Tofino supports electronic ordering while emailed orders have built-in order confirmation that provides supplier PO receipt confirmation. Use our dashboard to see which orders were confirmed, and which ones need a follow-up.

Multiple Supplier Support

Have multiple suppliers for the same item? No problem. Define individual item pricing for each supplier. You pick the supplier when creating requisitions and orders. Make it even easier by mapping your item numbers to each supplier’s internal item number: ensure the right product gets ordered every time.

OEM Supplier Catalogs

Total flexibility. Have instant access to your favourite supplier catalog and specific parts. Or pick and choose from any supplier catalog to build your own custom list of most used items, while maintaining access to supplier inventory.