Smart Procurement

Procurement that just works.   With Tofino’s Smart Procurement application your buying teams will be empowered to make the best possible purchasing decisions.   Search, find, and order what you need from multiple reference databases, not just your managed inventory items.   With immediate access to catalogs from multiple suppliers and OEM equipment providers you’re able to make those one-off spot buys with a single click, and even add the item to your inventory of managed items for repeat purchases.   And with multiple supplier support comes multiple pricing and part number support, with easy definition of unique or contract pricing for the same item sourced from different suppliers.   Generate requisitions, RFQs, and purchase orders, all with built-in email notifications so you and your suppliers are always in the loop as to your procurement needs.   Which is pretty smart.

Multiple Supplier Catalogs

Access your favorite supplier catalogs and have instant access to supplier-specific part numbers, and descriptions.   Pick and choose from any supplier catalog to build your own custom database of frequently-used items, all the while maintaining access to each supplier’s complete offering.

Unlimited Supplier Catalogs

Pricing By Supplier

Have multiple suppliers for the same item?   Easily define individual item pricing for each of your suppliers, and select the desired supplier when creating requisitions and orders.   You can even map your item numbers to each suppliers' internal item number, ensuring the right product gets ordered every time.

Pricing By Supplier

Point-of-Use Requisitions

You never know when you’re going to need something to get the job done.   With Tofino’s Smart Procurement you can easily requisition material directly from your mobile device.   No need to quit what you’re doing and head for the nearest PC – simply use your mobile device to check what’s in inventory, and requisition what you need.   And we know you’ll want to be notified when your requistioned items have been recevied, which is why we send you an email telling you just that.

Point-of-Use Requisitions

One Click RFQs

Always get what you need at the best possible price.   Create an RFQ from an existing requisition with a single click, or start from scratch.   Simply select the suppliers you want included on the RFQ, enter your desired response and delivery dates, and you’re ready to go.   Update the RFQ as pricing is received from your suppliers for easy price comparison item by item.

One Click RFQs

Easy Ordering

With Tofino’s fully-integrated purchasing capabilities you’re never more than a click away from ordering what you need to run your business.   And with built-in access to catalogs from all your favorite suppliers you can make that one-off spot buy with ease.   Worried about control?   Tofino’s Smart Procurement includes a full approval process and purchasing limits by user.

Easy Ordering

Integrated Notifications

Whether it’s a requisition, an RFQ, or a purchase order, Tofino’s built-in email notifications keep you and your suppliers in the loop.   Know when requisitions are created and filled.   Automatically notify your suppliers of RFQs and purchase orders, and include a copy of your request right in the email.   With our integrated notifications you’ll always have your finger on the pulse.

Integrated Notifications

Built-In Auditing

While you may never need it, it’s always good to know that a full audit trail of system activity is at your finger tips.   Whether it’s confirming what items were updated on an order, or who changed Joe’s ability to generate RFQs, Tofino’s built-in auditing is there to provide the information you need.

Built-In Auditing

Smart Procurement Highlights

  • Real-time order status dashboard
  • Integrated with Inventory and Asset Management
  • Create and manage requisitions
  • Create and manage Request For Quotes
  • Create and manage orders
  • Order from distributor reference catalogs
  • Order non-stock items
  • Full order approval process
  • Multiple suppliers per order
  • Unique or contract pricing by supplier
  • Orders sent to suppliers via email, CSV, and PDF
  • Integrated verification of order receipt from supplier
  • Customizable order forms
  • Integration with external systems via XML/CSV
  • Comprehensive search capabilities
  • Full scanner and tablet support

"Overall I’m very impressed with how quick and easy the software is to navigate.   The set up of the system is one of the easiest systems that I have set up.   The ability to upload vendor databases to the system is an incredible feature."

Ron Jordahl, Implementation Coordinator, Fastenal Company

Need More Information?

If you would like any additional information, or just want to chat, please let us know.   If you would like a demo of the application please click the Request a Demo link shown at the top and bottom of each page.

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